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Job Information

Washington University of St. Louis Senior Research Administrator - Gastroenterology - 50559 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Hours are generally normal business hours, but may vary due to grant submission deadlines.

Department Name/Job Location

This position is in the Department of Internal Medicine, Division of Gastroenterology. This position is for the Medical School Campus.

Essential Functions


Manages pre-award activities, perform post-award activities, and provide research administration oversight, including personnel, payroll, budgeting, and operations management for large and complex divisions/units.


  1. Oversees the department’s research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
  2. Prepares, monitors, analyzes, manages, and reports research division budgets and grant applications, progress notes, final reports.
  3. Supervises and trains others in the submission of grant and contract proposals.
  4. Oversees the submission and post award activities of clinical trial studies.
  5. Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.
  6. Supervises the purchasing function, ensuring maximum utilization of funds.
  7. Prepares and manages annual research salary planning process.
  8. Communicates and administers all policies and procedures to faculty and staff.
  9. Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
  10. Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel).
  11. Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
  12. Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
  13. Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
  14. Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
  15. Maintains professional public relations and efficiently handle complaints.
  16. Serves as a liaison in matters relating to research activities between the Department, School of Medicine, University, outside agencies and collaborative institutions.
  17. Completes special projects as directed by senior leadership including OTM and MTA division representation.
  18. Organizes and attends meetings and conferences and participate in various Departmental and University committees.
  19. Maintains confidential files.
  20. Performs other duties as assigned.

Required Qualifications

Equivalent of a bachelor’s degree with seven years of experience in accounting or a related field plus a minimum of three years of experience in grants administration or eleven years of combined education and related experience.

Preferred Qualifications

  • Master’s degree.
  • Supervisory experience is highly preferred.
  • Knowledge of AIS, HRMS, Cognos, FOCUS, Adobe Acrobat, Microsoft Office, PC, SUBS, RMS, NIH ASSIST, eRA Commons, agency guidelines, MyDay/WorkDay training and competency after training, etc.
  • Ability to take action in solving problems while exhibiting independent judgment in decision making processes and a realistic understanding of issues.
  • Ability to organize or schedule people or tasks, to develop realistic plans while being sensitive to the needs of different constituencies, time constraints and resource availability.
  • Ability to communicate verbally and in writing clearly and effectively, presenting ideas, documenting activities, reading and interpreting written information, such as federal, state and internal guidelines and requirements.
  • Demonstrated influence and persuasive skills.
  • Working knowledge of computers, spreadsheets, word processing, organizational, verbal, written and interpersonal skills.
  • Ability to balance onsite and remote work as needed.
  • Demonstrated analytic skills.

Salary Range

Base pay commensurate with experience.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.


This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

Applicant Special Instructions


Normal office environment, typically sitting at a desk. Repetitive wrist, hand or finger movements.

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Senior Research Administrator - Gastroenterology - 50559

Job ID: 50559

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular