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Washington University of St. Louis Senior Grant Specialist - Psychiatry - 50392 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is in the Department of Psychiatry. This position is for the Medical School Campus.

Essential Functions


Position provides financial information and fiscal management for all of the Department's sponsored funds. This information is used by the faculty to assist them with project management and by the Business Office in the process of budget submission, plan and quarterly reports.


  1. Develop, prepare and analyze financial statements, spreadsheets and projections for a specific faculty group.
  2. Develop and prepare special reports for Executive Director during quarterly reporting, annual budget process and the annual plan process.
  3. Assist faculty with budget preparation in the submission of grant, contract and foundation proposals. This may also include administrative/technical functions of grant submission.
  4. Monitor research funds for appropriate expenditures based on funding agency and University guidelines; monitor for spending levels and usage. Use this information to prepare reports to show how expenditures compare actual to budgeted; spending ratios; and projections for up to five year time periods.
  5. Prepare financial materials for various agencies as requested.
  6. Generate and/or develop financial reports for expenditures on all research related funds.
  7. Meet monthly/quarterly with individual faculty to review financial status of each of their projects. Review the financial reports, discuss options and changes. Provide financial analysis and projections over the award period. Integrate new awards into current financial plan for each research group.
  8. Monitor changes of policy (NIH, OMB, SPA, G&C, etc.) to determine the effect on project spending, and keeping investigators updated on the policies and how it will affect specific projects directly.

Other Functions:

  1. Process payroll sourcing for staff & faculty and review personnel costs associated with all research and clinical trial activities.
  2. Monitor, maintain and invoice for various cost centers within the department.
  3. Attend meetings & education programs in order to stay current on all University and Federal policies.
  4. Review funding opportunities.

Required Qualifications

Equivalent of bachelor’s degree with five years of experience in accounting or a related field plus experience in grants administration or nine years of combined education and related experience.

Preferred Qualifications

  • Experience working with grants at Washington Univeristy.
  • Four years of experience working with research funds in a University setting is highly preferred.
  • Working knowledge of the AIS, FIS, FOCUS, HRMS, PDS programs, Excel, Word, and Adobe.
  • Ability to multi-task, prioritize and work independently.
  • Able to plan and meet multiple deadlines each month.
  • Strong communication skills.

Salary Range

The hiring range for this position is $51,293 - $66,685 annually.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.


This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

Applicant Special Instructions


Normal office setting (currently work from home), with a staff of eight providing services to approximately 100 faculty member/post-docs so being able to work as a team is very important. The job itself is deadline driven and can be highly stressful.

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Senior Grant Specialist - Psychiatry - 50392

Job ID: 50392

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular