Missouri Professional Services Jobs

Jobs.mo.gov mobile logo

Job Information

Washington University of St. Louis Program Assistant for the WUSTL ENDURE Program - Biology - 51079 in St. Louis, Missouri

Job Type/Schedule This position is full-time and works approximately 37.5 hours per week. Department Name/Job Location This position is in the Department of Biology in the School of Arts & Sciences. This position is for the Danforth Campus. Essential Functions POSITION SUMMARY: The Program Assistant to the WUSTL ENDURE Program provides administrative and logistical support to the Program Directors. The WUSTL ENDURE program aims to prepare undergraduates from underrepresented groups for neuroscience graduate study through mentored research and academic/professional activities. For more information: http://endure.wustl.edu/. PRIMARY DUTIES & RESPONSIBILITIES: 1. Work with departments to onboard ENDURE students at the University, including entering students into HR system, setting up payroll, arranging travel and housing, etc. 2. Collect and organize student information and files (e.g. forms, abstracts, posters, etc.) on shared program folder. Contact students when documents are missing. 3. Maintain and update program calendars and contact lists. Communicate significant changes to necessary parties and remind students and other ENDURE contributors about impending deadlines and events. 4. Perform clerical tasks assigned by the Directors as necessary, including preparing program documents (transcribing, editing, printing, and distribution), electronic communications and scheduling meetings. 5. Provide logistical support for meetings and special events (conferences, social events, steering and executive advisory committee meetings, etc.). Duties include securing meeting space, ordering and setting up refreshments, travel arrangements and transportation, accommodations, reimbursements, etc. as appropriate. 6. Secure payments for evaluators, consultants, instructors and other relevant parties in conjunction with accounting personnel. 7. Complete and submit financial forms to ensure timely payment/reimbursement for program expenses. This includes coordinating payments across departments when required. 8. Remain cognizant of the budget and maintain a record of expenditures. 9. Assist in preparation of annual reports, including compiling and organizing student outcome data. 10. Support ENDURE recruitment and admissions, including maintaining recruitment lists, generating printed materials and correspondence, updating program website and organizing application materials. 11. Perform other duties as required. Required Qualifications * High school diploma or equivalent high school certification. * One year of administrative experience. Preferred Qualifications * High school degree, with one year administrative experience * Excellent oral and written communication skills. * Attention to detail and accuracy in work. * Self-motivated and can manage multiple projects with minimal supervision. * Highly organized with ability to effectively manage and prioritize time. * Proficiency with Microsoft Excel, Word, Adobe and PowerPoint. * Ability to handle sensitive and confidential information. * High level of professionalism and patience in dealing with diverse groups (faculty, students and staff). Salary Range The hiring range for this position is $16.31 - $20.39 per hour. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7. EOE Statement Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. Job Title: Program Assistant for the WUSTL ENDURE Program - Biology - 51079 Job ID: 51079 Location: School of Arts & Sciences Full/Part Time: Full-Time Regular/Temporary: Regular