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Washington University of St. Louis Grant Specialist I - Pathology and Immunology - 49402 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is in the Department of Pathology and Immunology. The position is located at the West Building. This position is for the Medical School Campus.

Essential Functions


Pre-award activities with moderate supervision and may assist with post-award activities with supervision/oversight.


  1. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents online.
  2. Assists the PI with obtaining potential grant applications/instructions.
  3. Works closely with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions, and ensures that funds are carried forward as appropriate.
  4. Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
  5. Troubleshoots errors of moderate complexity in grant profile setups.
  6. Tracks and maintains online database of grants submitted, awarded, rejected, etc.
  7. Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
  8. Ensures that human and animal study protocols are associated with the applicable proposal or award.
  9. Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
  10. May be responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
  11. Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
  12. Creates, addresses, and processes correspondence of low to moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
  13. Obtains signatures and forwards grant financial status reports to Principal Investigator and senior leadership.
  14. Updates grants lists monthly or when new fund numbers are received.
  15. Organizes and maintains electronic and hard copy grant files.
  16. Attends training sessions/seminars related to position.
  17. Assists senior leadership with special projects as requested.
  18. May assist with monitoring grant accounts and processing budget adjustments.
  19. May assist in preparing monthly financial reports on all research accounts or sourcing adjustment reconciliation.
  20. May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies.
  21. Perform other duties as assigned.

Required Qualifications

Equivalent of a bachelor’s degree with three years of experience in accounting, preferably in grant/sponsored accounting, or seven years of combined education and related experience.

Preferred Qualifications

  • Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
  • Experience in grants administration.
  • Experience in Microsoft Office, including Word and Excel, PC.
  • Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
  • Effective analytic skills.
  • Effective verbal, written, and interpersonal communication skills.

Salary Range

The hiring range for this position is $21.18 - $26.99 per hour.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.


This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Grant Specialist I - Pathology and Immunology - 49402

Job ID: 49402

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular