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Washington University of St. Louis Executive Secretary - Ob/Gyn - 52071 in St. Louis, Missouri

Job Type/Schedule This position is full-time and works approximately 40 hours per week. Department Name/Job Location This position is in the Department of Ob/Gyn. This position is for the Medical School Campus. Essential Functions POSITION SUMMARY: This position provides administrative/secretarial support to a position, such as an Assistant Dean or Associate Dean. Responds to questions/inquiries according to pre-established policy and procedure. PRIMARY DUTIES AND RESPONSIBILITIES: 1. Coordinates programs, such as lecture series, campus tours, retreats, special fairs, etc. 2. Schedules and maintains appointment, lecture and meeting schedules. 3. Maintains confidential administrative and correspondence files. 4. Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested. 5. Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria. 6. Answers phone, takes messages and screens calls providing information in accordance with organizational policy. 7. Replies to mail by drafting memos, letters, correspondence, etc. Other Functions: 1. Assists with grant/report preparation and presentation. 2. Assists secretarial staff during vacations/illnesses. Required Qualifications * High school diploma or equivalent high school certification with two years of college or secretarial training. * Three to five years of secretarial experience. Preferred Qualifications * Experience with arranging travel, check request and physician calendar management is a plus. * Experience in an academic setting assisting with CV formatting, CME tracking and Grand Round/Lectureship scheduling, along with supporting the credentialing process is highly preferred. * Working knowledge of general office equipment. * Effective verbal, written and interpersonal communication skills that require dealing with a diverse population. * Effective organizational skills. * Ability to prioritize work load. Salary Range The hiring range for this position is $19.18 - $24.47 per hour. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7. EOE Statement Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. Job Title: Executive Secretary - Ob/Gyn - 52071 Job ID: 52071 Location: Medical School Full/Part Time: Full-Time Regular/Temporary: Regular

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