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Job Information

Washington University of St. Louis Assistant Director - Undergraduate Admissions - 50951 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.

Department Name/Job Location

This position is in the Department of Undergraduate Admissions. The position is located at Sumers Welcome Center. This position is for the Danforth Campus.

Essential Functions


The Assistant Director position is part of the Undergraduate Admissions Office team, focused on helping the University meet its goals of enrolling a talented and diverse student body. This position is responsible for the recruitment, evaluation, selection, and yield of applicants.

Duties include leading, managing, organizing, and staffing recruitment events and programs; interviewing students; providing counseling and service to students and families about the University and the college decision process; reviewing and evaluating applications to render admission decisions; and developing and maintaining relationships with school counselors and others. This position represents the University and office internally and externally.

The Assistant Director position supports one or more project or program areas within the Admissions Office (as assigned).

Strong professional judgment, initiative, flexibility, and a collaborative mindset are essential.


  1. Recruitment Management:

Manage recruitment territory that involves interacting with students, parents, and counselors at high school visits, college fairs, panels, and college recruitment. Work closely with high school counselors and Community Based Organizations (CBOs) to develop strong relationships for the University. Excellent communication skills and knowledge about the University, St. Louis, and admissions are critical. Must maintain a professional demeanor at all times as a representative of the University.

  1. Application Evaluation and Selection Process:

Review and evaluate applications and participate on committees to make admissions recommendations and decisions aligned with institutional goals. Confidentiality and thoughtful consideration of applicants are a must. Must have the ability to work independently following admissions guidelines; lead and participate in discussions and decision-making processes; keep pace with reading expectations; and meet all deadlines throughout the reading season.

  1. Service:

Conduct information sessions about the University and Admissions for prospective students and families. Provide customer service by answering phone calls and E-mails from prospective students and parents. Interview prospective students who visit campus. Answer questions about the University, admissions, and St. Louis.

Work with faculty, deans, and representatives from other departments at the University to support recruitment and enrollment efforts. Must be able to make mature decisions and recommendations.

  1. Project Management/Support:

Manage or support project or program area(s) as assigned. If applicable, maintain program budget(s) based on guidelines set by department’s budget leadership. Collaborate with colleagues, supervisor, and departmental leadership (as needed) to ensure project success.

  1. Other duties as assigned.

Required Qualifications

  • BS/BA degree.
  • Experience using Microsoft Office, Word, and Excel.

Preferred Qualifications

  • One to three years of higher education or related experience, preference given to admissions.
  • Previous presentation experience.
  • Previous project management experience.
  • Fluency in more than one language.
  • Experience working with diverse populations.
  • Strong oral and written communication skills.
  • Excellent decision-making skills, strong judgment when communicating with prospective students and public.
  • Strong organizational skills.
  • Willingness to work hard, strong team player, positive attitude.
  • Ability to take initiative for projects and improvement.
  • Ability to work outside of standard University work hours.
  • Ability to travel (anticipated time commitment six - eight weeks).
  • Strong attention to detail.
  • Strong communication skills.
  • Excellent oral and written communication skills.
  • Ability to balance many tasks.
  • Must be able to work independently.
  • Ability to interpret data, detail orientation, in addition to being able to see the “big picture”.

Salary Range

The hiring range for this position is $37,401 - $47,716 annually.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.


This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

Applicant Special Instructions


The position will be located in an open office environment. As conditions merit, this position may be required to work remotely. Travel and attendance at many events on and off campus is necessary, which may include international travel. Travel expectation is 6-8 weeks per year. Must transport recruitment materials to high school visits, college fairs, and group meetings. Work outside of normal business hours is necessary throughout the year. Position requires heavy use of the computer including an electronic application reading system in the office and at home. Ability to lift/move up to 20 lbs.

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Assistant Director - Undergraduate Admissions - 50951

Job ID: 50951

Location: Danforth - Main Campus

Full/Part Time: Full-Time

Regular/Temporary: Regular