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Washington University of St. Louis Assistant Director of Special Events, Advancement Programs - University Advancement - 51574 in St. Louis, Missouri

Job Type/Schedule This position is full-time and works approximately 37.5 hours per week. Department Name/Job Location This position is in the Department of University Advancement. This position is for the Danforth Campus. Essential Functions POSITION SUMMARY: The Assistant Director of Special Events reports to the Senior Associate Director of Special Events. The role of the Assistant Director is to plan and implement key events designed to cultivate, maintain and strengthen alumni, parent and friend ties to the University. Oversee or assist with all aspects of event planning. PRIMARY DUTIES AND RESPONSIBILITIES: 1. Oversee, manage and provide assistance as needed for special events in University Advancement programs for assigned schools and programs, including but not limited to: Professorship installations, Scholarship dinners, Distinguished Alumni Award dinners, and other events involving the aforementioned schools and programs. Work with the school directors, staff, faculty, alumni and students to facilitate engagement, cultivation and stewardship through program events. 2. Provide assistance to the Senior and Associate Directors of Special Events with various event planning related activities, including but not limited to contract negotiations, reserving event space, creating invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, securing speakers, creating seating plans, and assisting with talking points. 3. Perform other duties as assigned. Required Qualifications * Bachelor’s degree, as well as a minimum of one to two years of experience in event planning, development, advancement or a related field. * Demonstrated strength in organizational and project management skills. * Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department. * Desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research. * Outstanding oral and written communication skills. * Ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate. * Ability to listen carefully, learn quickly, and work effectively in a complex organization. * Exceptional interpersonal skills; demonstrated ability to build and maintain relationships. * Ability to prioritize and multi-task effectively. * Desire and ability to work collaboratively with colleagues across development offices, as well as independently. * Ability to stay task-oriented without supervision. * Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through Preferred Qualifications * Prior experience in event planning and management. * Prior experience in budgeting and forecasting. * Experience in higher education. * Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, FileMaker Pro) and standard office equipment. * Experience with email building software and/or graphic design. Salary Range The hiring range for this position is $44,987 - $55,000 annually. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Department Summary To learn more about careers in University Advancement, please visit http://alumni.wustl.edu/ContactUs/Career_Opportunities/. Benefits This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7. EOE Statement Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. Job Title: Assistant Director of Special Events, Advancement Programs - University Advancement - 51574 Job ID: 51574 Location: Alumni & Development Programs Full/Part Time: Full-Time Regular/Temporary: Regular