Washington University of St. Louis Alumni and Development Programs in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.

Department Name/Job Location

This position is in the Department of Alumni and Development Programs - School of Law. This position is for the Danforth Campus.

Essential Functions


The Administrative Assistant reports to and provides general administrative support to the Senior Director and the Director of Development for the School of Law. The Administrative Assistant serves as the administrative liaison for Alumni and Development Programs to the office of the Dean and the School of Law.


  • Serve as liaison between development office and Dean’s office.

  • Maintain the calendars of the Senior Director and Director. Schedule and document appointments and all internal and external meetings.

  • General administrative duties to include filing, answer and route telephone calls, and take messages for Senior Director and Director, and as back-up for entire office, compile information and documents, prepare, send and respond to E-mails, and schedule courier services, submit check requests for vendor services used by the Law department, type correspondence and other materials as needed from drafts or dictation, and proof Senior Director and Director’s correspondence, process monetary gifts made to the School of Law, retrieve and distribute incoming mail, assist others in the department when needed.

  • Prepare itinerary and assemble binder of appointment information for Senior Director and Director. Research donor travel and appointments, draft briefings, and set appointments as needed.

  • Generate mail merges for solicitation projects, E-mail correspondence with donors and event invitations as needed.

  • Train and provide guidance to junior support staff members and student workers.

  • Prepare travel expense reports for Senior Director and Director, as well as any faculty members who accompanied them on their business trips.

  • Create databases and/or spreadsheets to track gifts and pledges for specific programs. Keep accurate records of mailings, phonations, and events. Track Annual Fund gifts to the School of Law on monthly reports Manipulate downloads of data for power point presentations, data comparison and reporting purposes.

  • Make necessary arrangements for special events - take RSVPs; make nametags and write briefings on donors attending events; assist at hosting such events.

  • Perform other duties as assigned.

Required Qualifications

High school plus 3 years of work experience, or equivalent combination of education and experience.

Preferred Qualifications

  • Bachelors degree.
  • Prefer proficiency with FileMaker Pro.
  • Type 60+ words per minute, with emphasis on accuracy.
  • Proficiency in Windows, Microsoft Word, Microsoft Excel, Power Point.
  • Excellent time management skills.
  • Ability to multi-task and make deadlines.
  • Mature individual who can work well under pressure and with people of various temperaments. Excellent command of the English language—strong written and verbal communication skills. Self-motivated - only needs minimal supervison. Well-groomed, professional, pleasant personality.

Salary Range

The hiring range for this position is $17.14 to $18.20 per hour.

Department Summary

To learn more about careers in Alumni & Development please visit http://alumni.wustl.edu/ContactUs/Career_Opportunities/


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Human Resources website (hr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Administrative Assistant II, School of Law - Alumni and Development Programs - 42038

Job ID: 42038

Location: Alumni & Development Programs

Full/Part Time: Full-Time

Regular/Temporary: Regular