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Washington University of St. Louis Administrative Assistant, Athletics - University Advancement - 52079 in St. Louis, Missouri

Job Type/Schedule This position is full-time and works approximately 37.5 hours per week. This position must be able to work occasional overtime as needed, including occasional evenings and/or weekends. Department Name/Job Location This position is in the Department of University Advancement. This position is for the Danforth Campus. Essential Functions POSITION SUMMARY: To provide general administrative office and event management support to a team of directors within University Advancement. The Athletics & Recreation Advancement team engages with Athletics & Recreation alumni, faculty and staff in addition to UA colleagues and strives to advance the mission of the Department of Athletics & Recreation Campus Wellness. All members of the Athletics Advancement team accomplish this by cultivating and strengthening relationships with key stakeholders including Athletics administrators, alumni, parents, students and colleagues, identifying volunteer resources and other useful connections, and most importantly, through fundraising. PRIMARY DUTIES AND RESPONSIBILITIES: 1. Provide administrative support to assigned directors, including calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing. As needed, coordinate travel for directors with duties including: managing appointments and itineraries, travel arrangements, prepare trip materials, travel advance requests, and expense statements. 2. In cooperation with directors, assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing. 3. Serve as resource for directors in managing special projects which may include, preparing, editing and proofreading documents; preparation of general correspondence; fundraising reports; manage department supplies and equipment. 4. Perform other duties as assigned. Required Qualifications * High school diploma or equivalent high school certification plus two years of work experience, or an equivalent combination of education and experience. * Working knowledge of basic office equipment, internet research, and several computer programs, such as Microsoft Office, including Word, Excel, and Outlook. * Experience planning and organizing time and projects in order to meet deadlines. * Demonstrated ability to make sound decisions regarding events, logistics, and budgets. * Excellent oral and written communication skills. * Ability to handle confidential material. * Strong interpersonal and written communication skills, including ability to listen, analyze, organize, plan and clearly present detailed information and ability to foster positive relations with diverse constituencies. * Ability to thoroughly learn a new database system that will be used on a daily basis. Preferred Qualifications * College degree. * Five years of general office and administrative experience. * Knowledge of university environment. * Experience with FileMaker Pro. Salary Range The hiring range for this position is $17.48 - $18.46 per hour. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Department Summary To learn more about careers in University Advancement, please visit http://alumni.wustl.edu/ContactUs/Career_Opportunities/. Benefits This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7. EOE Statement Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. Job Title: Administrative Assistant, Athletics - University Advancement - 52079 Job ID: 52079 Location: Alumni & Development Programs Full/Part Time: Full-Time Regular/Temporary: Regular