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Emerson Electric Co Administrative Assistant - 21006905 in St. Louis, Missouri

If you are looking for an opportunity to provide administrative support to executives in Corporate Law, Emerson has an exciting opportunity for you! Based at the Emerson Global Headquarters in St. Louis, Missouri, you will provide administrative support to ensure efficient functioning of theLitigationand theIntellectual Propertygroups. You will also support team members throughout a variety of tasks related to administration, organization and communication.AS AN ADMINISTRATIVE ASSISTANT, YOU WILL:Event management / meeting organization:Organize department and team eventsArrange accommodations, manage logistics, and assist with preparation of materials for, special events, meetings, and seminars on a global basisDistribute information relating to departmental events, programs or other occasionsDistribute communications, updates and noticesProvide meeting support (i.e., scheduling conference rooms, coordinating food, materials and agendas)Schedule and coordinate meetings; update calendar schedulesTake accurate minutes of meetings, distribute minutes and retain original minute recordsTravel management:Arrange international and domestic travelCoordinate visas, passports, car rental, hotel and itineraries, etc.Prepare expense reportsOffice management and general administrative functions:Resolve administrative problemsAddress IT, phone and printer problemsHandle general administrative duties, including answering telephones, word processing, opening mail, printing, scanning, copying, filing and ordering office suppliesCommunicate with outside counsel and internal Emerson personnelAssist in onboarding of new or transferring employeesFollow up on information requestDevelop and maintain filing systemDraft documents based on templates/exemplarsProofread and edit documentsData entryAssist in the preparation of PowerPoint presentations and regularly scheduled reports / Generate reportsManage CLE and state bar compliance/registrations for CLEsMaintain distribution listsWelcome visitors and provide general support to visitorsAdministrate invoicesMaintain litigation matter management databaseAdminister third party idea submission processPreparation and maintenance of intra-company IP licensesArrange legalization of documents for foreign legal proceedingsCollaboratively work with all administrative and legal staff of the Global Legal Function, specifically with the St. Louis based Administrative Assistant teamDrive positive Change: Identify and advance process improvement opportunitiesWHO YOU ARE:You display a can-do attitude in good and bad timesYou ask the right questions to accurately analyze situationsYou build and deliver solutions that meet customer expectationsYou model collaboration across the organizationYou deliver messages in a clear, compelling, and concise mannerYou build constructive relationships with people both similar and different to yourselfYou readily learn and adopt new technologiesYou maintain confidentialityEqual Opportunity Employerminorities/females/veterans/individuals with disabilities/sexual orientation/gender identity