Veterans Affairs, Veterans Health Administration Program Support Assistant in Saint Louis, Missouri
Summary The Program Support Assistant serves the Design and Construction Section within the Facilities Engineering Service at the VA St. Louis Health Care System (VASTLHCS). The incumbent performs administrative, budget monitoring, inventory control, technical review, and technical support duties for the Chief of the Design and Construction and technical staff. Responsibilities Major duties include, but are not limited to: Procuring equipment for the Design and Construction section, which includes Interior Design, for Both divisions of the VA St. Louis Health Care System and it's offsite locations. Responsible for the administration of annual equipment contracts associated with the Design and Construction Section. Maintaining Contracting Officer Representative Certification, as well as a government purchase card for micro-purchases. Supporting Facilities Engineering Service management on various management analysis and studies. Participating in the planning, development, assembly, and analysis of documentation required for special studies and reports on equipment, procurement of equipment, maintenance contractions, and/or one-time projects. Developing recommended actions to be taken based upon interpretation of the objectives and requirements for assigned programs, such as running balance reports for control points, reporting required for Design and Construction programs including local, VISN, national, and Joint Commission reports, lifecycle management, and section training and travel requirements. Developing and Maintaining a system for warranty tracking and determining equipment useful life status. Conducting annual management studies sources from historical contract data, current acquisition files, and Engineering technical certifications to determine for equipment what annual contracts are necessary. Understanding the duties of Project Management and Engineering Technician work which requires the application of good judgement and practical knowledge of purposes Performing incoming equipment acceptance inspections on routine equipment provided by Facility Engineering Service, verify operation and safety, and ensure that proper documentation for inventory accounting and work order recording has been completed. Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: Not Available Virtual: This is not a virtual position. Position Description #: 657-08610-O Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Duty Station: John Cochran Division; however, the duty station may be changed to one of multiple locations within the VA St. Louis Health Care System based on the needs of the facility. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/20/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Track, review, analyze and utilize a wide variety of data as it relates to position; Audit internal processes and procedures to ensure compliance and efficiency; Familiarity with computer software and programs to produce reports, correspondence and data bases; Understanding of policies, regulations and directives to perform duties; Extensive communication skills, both oral and written as well as interpersonal skills. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 year of graduate education for those few instances where the graduate education is directly related to the work of the position. (TRANSCRIPTS REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. (TRANSCRIPTS REQUIRED). You will be rated on the following Competencies for this position: Oral CommunicationOrganizational AwarenessProject ManagementTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work may require some physical efforts such as standing, walking, bending, lifting, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.