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Black & McDonald Limited Fleet Administrator in Kansas City, Missouri

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.


Black & McDonald's Support Services Group team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Fleet Administrator is located in Kansas City, MO and reports directly to the Fleet Supervisor.

The primary responsibility of the Fleet Administrator is to provide assistance to the Fleet Supervisor. This position will involve various administrative tasks within the fleet department. This position will provide a high level of service for new support services provided centrally to manage our fleet of over 950 vehicles and equipment. The primary focus will be on administration of the services and programs.

The Fleet Administrator will be responsible for the following duties and responsibilities:

  • Support national fleet team by providing updates on current assets

  • License, registration, title documents

  • Fleet asset spreadsheets, fuel system administration, fuel tax reporting

  • GPS system administration, DOT reporting and filings

  • Complete data entry, collection and interpretation from various sources

  • Participate in data gathering, preparation and delivery of various reports

  • Other duties as assigned


  • Communicates Effectively

  • Customer Focus

  • Holds Self and Others Accountable

  • Problem Solving and Innovation


  • High School Diploma


  • 3 years' direct client service experience, preferably in a fleet admin role

  • Previous experience and/or knowledge of vehicles and construction equipment

  • Previous experience in an office setting


  • High proficiency in Microsoft Office, with emphasis on Excel

  • Working knowledge of JDE or a large ERP system is an asset

  • Comfortable with repetitive tasks and high attention to detail

  • Strong interpersonal skills, displaying superior verbal and written communication skills

  • Excellent time management and organizational skills

  • Ability to work on multiple projects

  • Demonstrated commitment to meeting customer expectations

  • Highly motivated, efficient, and focused

  • Proven ability to work in a fast-paced, high-volume work environment

Black & McDonald welcomes and encourages applications from persons with disabilities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.