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Metropolitan Community College Executive Administrative Assistant in Kansas City, Missouri

CAREER OPPORTUNITY NUMBERless thanbr>20-056less thanbr> POSITION TITLE:less thanbr>Executive Administrative Assistantless thanbr> LOCATIONless thanbr>Administrative Centerless thanbr> POSITION TYPE:less thanbr>Full-Timeless thanbr> CLASS CATEGORYless thanbr>Classified Staffless thanbr> JOB OPEN DATEless thanbr>08/19/2020less thanbr> JOB CLOSE DATEless thanbr>09/02/2020less thanbr> OPEN UNTIL FILLEDless thanbr>Noless thanbr> INITIAL SCREEN DATE:less thanbr>09/05/2020less thanbr> MINIMAL QUALIFICATIONS:less thanbr> * Associates degree.less thanbr> * Two 2 years of experience in clerical/administrative support, or related area.less thanbr> * Minimum qualifications can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.less thanbr> PREFERRED QUALIFICATIONS:less thanbr> PREFERENCE WILL BE GIVEN TO INDIVIDUALS WHO POSSESS:less thanbr> * Experience proofreading and handling confidential material.less thanbr>* Experience with Microsoft Office Suite Word, Excel, Outlookless thanbr>* Experience working with contracts, purchasing, staff calendar management, travel requests.less thanbr>* Experience in a community college environment.less thanbr>* Meeting and event planning, material development and coordination.less thanbr>* Customer service experience.less thanbr> WORK HOURSless thanbr> Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs.less thanbr> COMPENSATIONless thanbr>The annual salary is $36,572. A competitive benefit package is included.less thanbr> SPECIAL INSTRUCTIONS TO APPLICANTSless thanbr> PLEASE NOTE:less thanbr> * Cover letter, resume, and transcripts are required and must be attached to the online application to receive any consideration.less thanbr> * Interviews will be conducted by a hiring committee.less thanbr> CLASS SUMMARYless thanbr> This is the third level in the Administrative Support series. Incumbents provide advanced and comprehensive administrative support for an assigned department/division or executive. Major duties and responsibilities include: collecting, preparing, reconciling, reviewing, and maintaining comprehensive information, data, documents, and records; preparing budget requests; monitoring budget spending, accounts, or billings; preparing, editing, or proof reading correspondence, reports, or other documents; scheduling and coordinating appointments, reservations, meetings, workshops, trainings or other events/activities; providing technical support; providing program/department information, referral or other services to students and staff; maintaining department system or database and may perform quantitative data analysis; coordinating and collaborating with other departments/divisions on programs/projects when necessary.less thanbr>less thanbr> * EOE/M/F/VET/DISABLEDless thanbr>less thanbr> TYPICAL ESSENTIAL DUTIESless thanbr> * Collects, prepares, reconciles, reviews, verifies, and/or maintains comprehensive information, data, documents, and records; ensures information accuracy and compliance with applicable standards, policies, and procedures.less thanbr>* Prepares and reviews budget requests; monitors budget spending, accounts, or bills; monitors fund availability; and provides status updates to departments.less thanbr>* Prepares, edits, proofreads, reviews, prints, processes, maintains, and/or submits correspondence, reports, records, certificates, forms, letters, pay sheets, training schedules, contracts, payroll, and other general and financial documents; ensures information accuracy and compliance with applicable laws, standards, policies, and procedures; work may also include performing quantitative data analysis when necessary.less thanbr>* Processes, monitors, reviews, and/or reconciles invoices, accounts, check requests, invoices, purchase orders, reimbursements, de