U.S. Marine Corps Accounts Payable Supervisor NF4 in Kansas City, Missouri

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Summary

The Mission of the Business and Support Services Division (MR) is “Investing in Marines for duty, home and self.” We provide policy and resources to support commanders in executing business services and programs aboard Marine Corps installations worldwide, as well as back-office support to the Marine and Family Division and Marine Corps Community Services (MCCS). MCCS is a comprehensive set of programs that support and enhance the operational readiness, war fighting capabilities, and life quality of Marines, their families, retirees and civilians. MCCS delivers goods and services, including management of retail operations, at over 2,250 facilities with a staff of more than 12,000 employees worldwide.

To help fulfill our vision, to be “the iconic business force of the armed forces,” we are seeking experienced, innovative, creative, and energetic professionals to support the Process Leadership Teams for Accounts Payable (“AP”) within a new Finance & Accounting Shared Services Center (SSC) operation

This position is permanently located in Kansas City, Missouri, with travel to Marine Corps Installations during the transition phase. Working hours may be adjusted to support East or West coast Marine Corps Installations.

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Responsibilities

Provides direct support for the Accounts Payable Manager by providing professional accounting and payment oversight. This position will supervise and coordinate high volume accounts payable activities in order to ensure effective, efficient and accurate processing and monitoring of the payables operations. Manages high volume of vendor transactions including general ledger coding, proper matching of purchasing and receiving documents. This position is also responsible for scheduling of vendor payments and check processing. Reviews input into the general ledger. Determines appropriate corrective action to take when faced with discrepancies; and analyzes the effects of transactions on financial reports. Prepares monthly voucher posting and reconciliation of subsidiary accounts to the general ledger. Designs, implements, and assesses internal control processes and systems. Initiates action to ensure expenses are reflected in the proper fiscal periods. Investigates and resolves a variety of payment issues requiring careful discussion and research. Analyzes and reconciles accounting data, transactions, complex reconciliation documents and other data to derive logical and accurate conclusions. Responds to inquiries for solutions to accounting problems for information or interpretation from parties such as vendors, auditors, contractors, and Command CFOs.

Assists subordinate Accounting Technicians and Lead Accounting Technicians with resolution of problems by providing methodologies that are appropriate and conform to MCCS policy and generally accepted accounting principles. Verifies invoices against purchase orders before distributing to accounts payable and the general ledger. Prepares, analyzes, and interprets accounting data; analyzes reports, verifies accuracy and coordinates activities involved in the annual preparation of various financial documents and reports. Reviews records and supporting documentation to ensure that all entries and adjustments are entered properly in the accounting system. Determines appropriate corrective action when faced with discrepancies; and uses accounting information to recommend solutions to manage problems. Performs other related duties as assigned.

Completes assignments that involve various financial operations and transactions. Responsible for performing period-end processing and closing entries including accruals, account analysis and reconciliation of subsidiary accounts pertaining to Accounts Payable. Reviews supporting documentation to ensure all entries and adjustments are entered properly into the accounting system. Designs, implements, and assesses internal control processes and systems.

Supervises full performance level employees directly and indirectly to include: assigning, distributing, and evaluating work; coaching, counseling, tutoring, and mentoring employees; approving and disapproving leave, recommending and completing personnel actions, recommending and completing performance reviews, recommending and administering discipline, recommending and administering incentive awards, signing timecards, training employees, keeping abreast of and actively supporting the principles of the EEO program, and prevention of sexual harassment, being alert to alcohol/drug abuse to take appropriate action, serving as final authority for SSC level human resources controversies, being responsive to human capital strategic plans, succession management initiatives, and civilian leader development.

Works with Accounts Payable Manger to ensure efficiency of procedures and makes suggestions for improvement accordingly. Conducts on-the-job training and maintains written Standard Operating Procedures for the department. Demonstrates work methods and provides work-related guidance. Ensures worksite materials and tools are available to complete work. Coordinates workflow among team members to ensure that timelines and goals are met.

Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate manager. Maintains and enforces security of funds, merchandise, supplies and equipment to preclude or minimize the potential for fraud, waste and abuse.

This is a white-collar position where occasional lifting up to 20 lbs may be required

Supervisory status

No

Promotion Potential

NA

Who May Apply
This job is open to…

Open to All Sources

Questions? This job is open to 1 group.

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0501 Financial Administration And Program

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Requirements
Conditions of Employment
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EVALUATIONS:

Qualifications

Bachelor’s Degree in Accounting or Finance and relevant work experience OR Four years of experience in accounting/accounts payable, and people management; OR an appropriate combination of education and experience that demonstrates possession of the knowledge and skill equivalent to that gained in the above. Knowledge of accounts payable, accounting theories, practices, methods, and techniques to independently perform a variety of assignments and advise managers on accounting and financial matters. Skill to operate a personal computer and proficient in Microsoft Office suite with advanced skills in Excel. Skill to: complete electronic communications, conduct spreadsheet analysis, analyze accounting systems, modify and adapt conventional accounting and analytical techniques and procedures to solve a variety of accounting problems. Skill to gather, assemble consolidate and analyze financial data and draw conclusions and recommend process improvements. Skill to prepare reports and guidance, provide briefings on controversial and complex topics, collaborate with various levels of management, resolve issues and problems and provide advice and assistance. The candidate should possess organizational, management, and interpersonal skills; demonstrate supervisory qualities and leadership skills, initiative, professionalism and ability to work under pressure; ability to maintain quality service in a busy office environment; excellent change management skills and willingness to be flexible. Must have the skill to supervise employees in the accomplishment of work.

Education
Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, the Human Resources Division may obtain a Declaration of Federal Employment (OF306) or any other form specific to the position, state and local background checks and a fingerprint report from the Federal Bureau of Investigation. Employment is contingent upon the successful completion of a federal investigation as specified within the position description.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

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Background checks and security clearance
Security clearance

Not Applicable

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Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

  • Stability of Federal Civilian Service

  • People with passion for doing work that matters

  • Quality of Work Life Balance

  • Competitive Pay

  • Comprehensive Benefit Packages

  • Marine Corps Exchange and Base Facility Privileges

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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How to Apply

All applications must be submitted online via the MCCS Careers website: www.usmc-mccs.org/careers

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

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Agency contact information
BUSINESS AND SUPPORT SERVICES
Phone

703/432-0435

Email

hq.vacancies@usmc-mccs.org

Address

BUSINESS AND SUPPORT SERVICES DIVISION 3044 CATLIN AVE QUANTICO, VA 22134-5003 USA

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Next steps

All applicants who submit an application via our Careers page at www.usmc-mccs.org/careers will be able to view their application status online.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/507730800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 08/10/2018 to 08/26/2018

Salary: $50,000 to $65,000 per year

Pay scale & grade: NF 04

Work schedule: Full-Time

Appointment type: Permanent