Veterans Affairs, Veterans Health Administration Student Trainee (ADMIN/OFC MANAGEMENT) in Columbia, Missouri

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  • Duties

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Duties
Summary

The Pathways Internship Program allows students to join VA in career positions that emphasize long-term training and development.

This position is located in Human Resources Management Service and reports to the Human Resources Officer.

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Responsibilities

Major responsibilities and duties may include:

  • Provide coverage in the Personal Identification Verification (PIV) Section.

  • Assist Service secretary with processing incoming and outgoing materials.

  • Compose and edit correspondence.

  • Prepare presentations.

  • Collect, compile and track data and statistical information.

  • Organize computerized data sets and retrieve computerized data.

  • Perform basic analysis of data.

  • Generate a variety of reports.

  • Monitors and obtains office supplies.

  • Answer telephones, referring calls/visitors to appropriate staff.

Work Schedule: This position is part-time, 20 hours per pay period. Work hours will be coordinated with class schedule.

NOTE: THIS ANNOUNCEMENT WILL CLOSE ON Friday, October 4, 2018, OR AT MIDNIGHT ON THE DATE ON WHICH 20 APPLICATIONS ARE RECEIVED.

Position Description Title/PD#: Student Trainee (Admin/Ofc Mgt) PD # 05209

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

4

  • #### Job family (Series)

0399 Administration And Office Support Student Trainee

  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. citizen to apply for this job
  • Be at least 16 years old (by closing date of this vacancy announcement)
  • Accepted for/currently enrolled in a qualified educational institution
  • Selective Service Registration-required males (over 18) born after 12/31/59
  • Designated and/or random drug testing may be required
  • Subject to a background/security investigation
  • Selected applicants will be required to complete an online onboarding process
Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/04/2018.

Internship Program: To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis as defined by the institution in which you are enrolled.

EXPERIENCE GS-04: Applicants must demonstrate one year of general experience. You may qualify based on education and/or experience as described below: * General Experience: Any type of work that demonstrates the ability to perform the work of the position or experience that provided a familiarity with the subject matter or processes of the broad subject area of the occupation; for instance, general clerical work or reception duties., OR * Education: Applicants may substitute education for the experience required. To qualify based on education for this grade level you must have successfully completed 2 years of study above high school. Not required, but area of study in Information Technology is preferred (transcript required) OR, * Combination: Applicants may also combine education and experience to qualify at this level. Combination of successfully completed post high school education and experience may be used to meet total qualification requirements. (transcript required) You will be rated on the following Competencies for this position:

  • Clerical
  • Computer Skills
  • Customer Service

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://www.opm.gov/qualifications.

Physical Requirements: Work is performed in an office environment and may require some standing, walking, lifting of office supplies, stooping to file, and sitting at a computer station entering data.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

You are excluded from health benefits coverage if you are expected to work less than 130 hours per month for at least 90 days.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents

To apply for this position, you must provide a complete Application Package which includes: A* RESUME* (with dates of employment, i.e. years and months and hours worked per week), an on-line assessment questionnaire, and the following supporting documents, as appropriate. TRANSCRIPT(S):All applicants MUST furnish a copy of your college transcript(s). Transcripts must include the name of the college or university, specific courses, and the number of semester/quarter hours currently enrolled. Applicants not currently enrolled must provide a STUDENT SCHEDULE for the upcoming semester/quarter verifying at least half-time enrollment status. If selected, applicants will be required to provide official college transcripts to verify their educational qualifications prior to reporting for work.

Proof of Pathways Student Eligibility: Applicants must show proof such as a letter from their accredited U.S. educational institution that verifies:

  • they have been accepted for enrollment;

  • the degree/diploma/certification program in which they are enrolled;

  • that they are enrolled at least half-time (as defined by the school); and

  • their anticipated graduation date.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, etc. You will not be contacted for additional information.

  • DD-214
  • Resume
  • SF-15
  • SF-50
  • Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference.For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

All applicants are encouraged to apply online.To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/04/2018 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10308996.

  1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

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Agency contact information
Faye Lescoe
Phone

573-814-6400 X52644

Email

FAYE.LESCOE@VA.GOV

Address

Harry S Truman Memorial Veterans Hospital 800 Hospital Drive Columbia, MO 65201 US

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Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/510833100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/14/2018 to 10/04/2018

Service: Competitive

Pay scale & grade: GS 4

Salary: $29,847 to $38,798 per year

Appointment type: Permanent

Work schedule: Part-Time - 20 Hours